City of Subiaco - Attending a meeting of council
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Attending a meeting of council

nullMembers of the public are welcome to attend all council and committee meetings, and are given the opportunity to ask questions or make statements.

Meetings of council are held in Council Chambers at the city's Administration Centre, 241 Rokeby Road, Subiaco at 5.30pm on a Tuesday evening.

No action should be taken on any item discussed at a council meeting prior to written advice on the resolution of council. 

Meeting information

2015 meeting dates

Development Services Committee Corporate, Community and
Technical Services Committee      
Ordinary Council                        
    27 January 2015
10 February 2015 17 February 2015 24 February 2015
10 March 2015 17 March 2015 24 March 2015
9 April 2015
(Thursday)
No meeting this month 21 April 2015
12 May 2015 19 May 2015 26 May 2015
9 June 2015 16 June 2015 23 June 2015
14 July 2015 21 July 2015 28 July 2015
11 August 2015 18 August 2015 25 August 2015
8 September 2015 15 September 2015 22 September 2015
    6 October 2015
    13 October 2015
    27 October 2015
10 November 2015 17 November 2015 24 November 2015
    1 December 2015
    8 December 2015 (Electors' Meeting)
    15 December 2015

Agendas and minutes

Visit the agendas and minutes page for:

  • agendas for upcoming meetings
  • minutes of past meetings.

Agendas are available on the city's website by COB on the Friday prior to the meeting. Minutes are available on the city's website by COB on the Thursday following the meeting. 

Speaking at a meeting

Public questions

Public questions may be asked at committee and council meetings during public question time. Please note the following protocols when asking questions. Questions must:

  • be submitted to the Chief Executive Officer in writing by 5pm on the day before the meeting and be subsequently signed by the author
  • be asked by the author at the meeting
  • not take longer than two minutes to ask
  • be limited to two per person
  • relate to a subject within the committee’s or council's jurisdiction.

Questions will only appear in full in the committee or council minutes if they comply with the above. If you wish to ask a question to the committee or council please complete the public question form (PDF, 32KB). 

Public statements

Public statements may be made at committee and council meetings during public statement time. Please note the following protocols when making statements. Statements must:

  • be submitted to the Chief Executive Officer in writing by 5pm on the day before the meeting and be subsequently signed by the author
  • be made by the author at the meeting
  • not take longer than three minutes to state
  • be limited to one per person
  • relate to a subject within the committee’s or council's jurisdiction.

If you wish to make a statement during a committee or council meeting please complete the public statement form (PDF, 175KB).

Those who do so will be given preference in determining the order of speakers. Public question and statement time takes place at the commencement of the meeting proceedings.

Public questions and statements are published with the agenda and minutes of the meeting. 

Petitions

Please note the following protocol for submissions of petitions. Petitions must:

  • be addressed to the Mayor
  • be made by electors of the district
  • state the request on each page of the petition
  • contain the names, addresses and signatures of the elector(s) making the request, and the date each elector signed
  • contain a summary of the reasons for the request
  • state the name of the person upon whom, and an address at which, notice to the petitioners can be given.

Petitions should be presented to council by a councillor.

Where a petition does not relate to or conform to the above it may be treated as an ‘informal’ petition and the CEO may at their discretion forward the petition to a committee or to council accompanied by an officer report.

Approved deputations

Approved deputations to a council meeting will only be received in special circumstances and only with the approval of the council given by a decision at a prior meeting.

Approved deputations to committees will only be received with the prior approval of at least a half of the members of the committee.

An approved deputation:

  • is not to exceed five persons, only two of whom may address the council or committee, although others may respond to specific questions from the members
  • is not to address the council or committee for a period exceeding fifteen minutes without the agreement of the council or the committee as the case requires.

Any matter which is the subject of a deputation to the council or a committee is not to be decided by the council or committee, until the deputation has completed its presentation.

Speaking guidelines

  • Speakers should be clear and to the point, and speak through the presiding member at all times. A microphone is provided.
  • Each speaker is limited to two questions and may take no longer than two minutes to ask.
  • Statements must be no longer than three minutes.
  • Members of the public are not permitted to enter into debate with elected members of staff.
  • Documents cannot be distributed to elected members at the meeting.
  • Please ensure your mobile phone is switched off before entering the chamber.
  • You may leave the chamber at any point during the meeting.
  • The city's Administration Centre is a no smoking venue.
  • Toilet facilities are available.

Assistance at the meeting

A public liaison officer will be present in the public gallery to answer any questions you may have about the meeting. The officer will also advise the public throughout the meeting whether agenda recommendations have been carried, amended or deferred. Limited hard copies of the agenda will be available at the meeting.

Annual electors' meeting

The annual electors’ meeting of the City of Subiaco is usually held the first week in December at the Palms Community Centre, corner of Nicholson and Rokeby roads, Subiaco and is open to all residents or ratepayers of the city.

The format includes welcome and introduction, discussion of the contents of the annual report and other general business. All questions or statements must be submitted as outlined above by 5pm on the Monday prior to the meeting.